How to delete all duplicate emails from a mail folder in Outlook?
- Tool For Removing Duplicate Emails Outlook 2003
- Tool For Removing Duplicate Emails Outlook
- Tool For Removing Duplicate Emails Outlook Account
Sometimes, duplicate emails occur in Outlook because of downloading emails repeatedly, copying, importing from PST/CSV files, or other reasons. And this article is going to introduce two solutions to delete all duplicate emails from a mail folder in Outlook.
- Delete all duplicate emails from multiple selected ones
Delete all duplicate emails from a mail folder by sorting
This method will guide you to sort all emails in a mail folder by subject, received time, sender, and attachments successively firstly, next manually pick out duplicate emails, and finally delete them. Please follow below steps:
1. In the Mail view, click to open the mail folder that you need to remove duplicate emails from.
Step-by-step process to remove duplicate emails in Outlook. Step 01: Download and Run the Cigati Outlook Duplicate Remover Tool as Administrator. Step 02: Select the mode. Single or Multiple. Step 03: Add the PST files for removing duplicates. Step 04: Here, You can take a preview of selected emails. Step-by-step process to remove duplicate emails in Outlook. Step 01: Download and Run the Cigati Outlook Duplicate Remover Tool as Administrator. Step 02: Select the mode. Single or Multiple. Step 03: Add the PST files for removing duplicates. Step 04: Here, You can take a preview of selected emails.
2. Click View > Reading Pane > Off to turn off the reading pane. See screenshot:
3. Click View > View Settings to open the Advanced View Settings dialog box.
4. Now in the Advanced View Settings dialog box, please click the Sort button.
5. Then the Sort dialog box comes out. Please select Subject from the Sort items by drop down list, select Received, From, and Attachment from below Then by drop down lists successively, and click the OK button. See screenshot:
6. Click the OK button in the Advanced View Settings dialog box to save the sort settings.
Now it returns to the opening mail folder, and all emails are sorted by subject, received time, sender, and attachments successively.
7. Go ahead to click the From column header to group all emails by senders. See screenshot:
8. Holding the Ctrl key, select duplicate emails one by one manually; and then press the Delete key to remove them. See screenshot:
So far it has removed all duplicate emails in the selected mail folder already.
Delete all duplicate emails from multiple selected ones
In fact, even if you have sorted emails by subject, received time, sender, and attachments, it might be not easy to pick out all duplicate emails manually. This article will introduce Kutools for Outlook’sDuplicate Mails feature, which can quickly remove all duplicate emails with only several clicks.
Kutools for Outlook: Add more than 100 handy tools for Outlook, free to try with no limitation in 60 days. Read More Free Trial Now
1. Open the mail folder, holding Ctrl or Shift keys to select multiple emails, and click Kutools > Delete Duplicate > Duplicate Emails.
2. Now all duplicates among the selected emails are listed and marked with strikethrough. Please click the Delete button.
3. Now a dialog comes out and tells you how many duplicated emails are removed. Please click the Yes button to close it. And then click Finish button to close the Duplicate Emails dialog.
Delete all duplicate emails from multiple mail folders
The Duplicate Emails feature of Kutools for Outlook can also search and remove duplicated emails from multiple mail folders in Outlook. Please do as follows:
Kutools for Outlook: Add more than 100 handy tools for Outlook, free to try with no limitation in 60 days. Read More Free Trial Now
1. Select no more than two emails, and click Kutools > Delete Duplicate > Duplicates Emails.
2. In the Duplicate emails - Step 1 wizard, please check mail folders you will remove duplicated emails from, and click the Next: Select fields to filter duplicate emails button. See screenshot:
3. In the Duplicate Emails - Step 2 wizard, please tick the criteria that you will pick up duplicate emails based on, and click the Next: Select the fields to be listed in results button.
Tips: If you want to find duplicate emails across all checked mail folders, please tick the Find across folders option.
4. In the Duplicate Emails - Step 3 wizard, please specify the display mode you will show the filter results, and click the Start filtering button.
5. Now it's filtering the duplicate emails. After finishing the filter process, it will pop out a dialog to remind you. Please click the OK button to go ahead.
6. So far, all duplicate emails are filtered out and listed in the Duplicate Emails - Step 4 wizard. Please specify a way from the Ways to handle duplicate emails drop-down list, and then click the button left the the Close button.
7. Now a dialog box pops out and shows how many emails have been processed. Please click the OK button to close this dialog. Then close the Duplicate Emails wizard.
Demo: Delete all duplicate emails from multiple selected ones
Tip: In this Video, Kutools tab is added by Kutools for Outlook. If you need it, please click here to have a 60-day free trial without limitation!
Related articles:
Show duplicate email messages in Outlook
Duplicate email messages may trouble most of Microsoft Outlook users frequently, which is caused by imported, copied, exchange errors, etc. It’s necessary to remove duplicate email messages, but some users may want to show and view the duplicates before deleting. Here I will introduce a tricky way to show duplicate email messages in Outlook with Kutools for Outlook’s Delete Duplicate Mails utility.
Remove duplicate tasks in Outlook
Sometimes duplicate tasks occur in Microsoft Outlook, which crowd together and make us tough to pick out the right task at a glance. In this article, we will introduce a couple of methods to remove duplicate tasks: one is to sort tasks by subject and then manually select duplicate tasks and delete them, and the other is to remove duplicate tasks with the Kutools for Outlook’s Delete Duplicate Tasks utility.
Remove duplicate appointments from a calendar in Outlook
When you import or share calendars of your colleagues, families, or friends into your Microsoft Outlook, duplicate appointments take place frequently. In this article, we will guide you step by step to remove duplicate appointments from a calendar in Microsoft Outlook.
Remove duplicate recipients from To/Cc/Bcc field in Outlook
Let’s say you need to send an email to several departments in your organization via Microsoft Outlook, you may add contact groups into the To filed. Then duplicate recipients occur because some emails exist in several contact groups simultaneously. How to avoid sending this email to the same recipients twice or more? In this article, we will show you some ways to remove duplicate recipients from To/Cc/Bcc field in Microsoft Outlook.
Kutools for Outlook - Brings 100 Advanced Features to Outlook, and Make Work Much Easier!
- Auto CC/BCC by rules when sending email; Auto Forward Multiple Emails by custom; Auto Reply without exchange server, and more automatic features...
- BCC Warning - show message when you try to reply all if your mail address is in the BCC list; Remind When Missing Attachments, and more remind features...
- Reply (All) With All Attachments in the mail conversation; Reply Many Emails in seconds; Auto Add Greeting when reply; Add Date into subject...
- Attachment Tools: Manage All Attachments in All Mails, Auto Detach, Compress All, Rename All, Save All... Quick Report, Count Selected Mails...
- Powerful Junk Emails by custom; Remove Duplicate Mails and Contacts... Enable you to do smarter, faster and better in Outlook.
or post as a guest, but your post won't be published automatically.
- To post as a guest, your comment is unpublished.this is a disaster! After many years Microsoft don't add the remove duplicate function to outlook.
Tool For Removing Duplicate Emails Outlook 2003
Suppose you are working on the Outlook application and when looking for some email in the Search option, you find that more than one message with same identification comes as the result.
You just feel confused at that point of time and then experience that there are duplicate emails in your Outlook inbox! It is quite difficult to work with a mailbox full of identical emails as one can get confused for the exact required email at that time plus it increases the mailbox size to another level.
There can be different causes for the duplication of Outlook file items like incorrect setting of Outlook rules, Antivirus program interference, Outlook synchronization with other devices, incorrect mailbox setup, short Send/Receive intervals, corrupted emails, incorrect Outlook account settings, etc. This duplication of items can affect the Outlook database in various ways like:
- Search option will take much time than usual to scan the number of duplicate items for a single search.
- Mailbox size becomes bigger with lot of duplicate items and in turn hampers the performance of Outlook
- Creates a lot of confusion for the Outlook user to work with email soundly
- Effects the Outlook performance and productivity slowing down all operations
- Outlook will take longer time to perform action with hang or freeze issues with less storage space.
In severe cases of duplicate items in Outlook application, PST file corruption is the worst case. So, there is a need to eliminate this situation of duplicate items before it becomes a bigger and within very less time the worst case. Further, in this blog, are given some methods to remove the duplicate items from the Outlook application.
Some solutions to get rid of the duplicate items from Outlook 2016
Proceeding with the solutions for the duplicate items issue, we have some feasible ways to stop growing or removing the duplicate items from the Outlook application. Let us have a discussion on them one-by-one.
Setting up the frequency of inbox updates
This method can be tried as short frequencies result in duplication of data owing to bad synchronization. So, the need here is to increase the frequency rate of inbox update. To do this, follow the steps in sequence:
Open the Outlook 2016 application. Go to Send/Receive option, click on the Define Send or Receive Groups option and then set the value against ‘Schedule an automatic send/receive every’ option to minutes (say upto 30 minutes) range.
It will set the good frequency range and keeps better synchronization.
Configuring the Outlook rules correctly
Check whether the Outlook rules are properly configured or not. If not, then try configuring it with accuracy as improper configuration creates issues in email folders and results in duplication of mailbox items.
Try disabling Email Protection
Check whether the Outlook rules are properly configured or not. If not, then try configuring it with accuracy as improper configuration creates issues in email folders and results in duplication of mailbox items.
Utilizing Clean Up feature in Outlook
As mentioned earlier also, the installed Anti-virus application is intercept with the other software application on system like Outlook. So, you can try disabling the Anti-virus email protection by going through its instruction manual.
Next, use Send/Receive feature to check for more duplicate items received by the Outlook. If everything is alright, start the Anti-virus application once again.
- Start the Microsoft Outlook 2016 application.
- Select the inbox folder from your mailbox from which you want to remove the duplicate items and navigate to the Home menu. Here click the Clean up option. It will display three options:
Clean Up conversation – It deletes the duplicate items from a conversation and moves them to the Deleted Items folder.
Clean Up Folder – It deletes duplicate items from a specific folder
Clean Up Folders and Subfolders – It deletes duplicate items from specific folders and subfolders.
Select any choice and delete the duplicate items.
- Then as the deleted items get moved to the Deleted Folder of the mailbox, right-click on it and choose the Empty folder option from it.
Now the duplicate items are permanently removed from the Outlook 2016 mailbox.
There is another way to remove the duplicate items from the PST file by importing a PST file using Import/Export feature in Outlook 2016. Go to File>Open & Export>Import/Export. Click on Import from another program or file option and then choose Outlook data file (.pst) option. Then browse and add the PST file. Moving on, there is a separate option during the import process where you can exclude duplicate items from the PST file before import.
Smart and automatic third-party tool
When duplicate items in Outlook is in bulk, there are good chances of corruption in the Outlook PST file. So, one easy way to get a headache free and all swift removal of duplicate items from the Outlook application is choosing a reliable third-party tool. Outlook PST Repair tool that repairs the corrupt PST and OST files of Outlook and save them as per the user requirements. It includes filter options to save the desired data only to the destination. Users can decide to exclude the duplicate items as well. However, you can migrate Outlook data to Office 365, Exchange and more destinations. The tool supports every Microsoft Outlook and Windows Operating System version.
Tool For Removing Duplicate Emails Outlook
The above manual methods of which some are tedious, time consuming, unable to identify duplicates and ineffective most of the times actually work only when the issue of duplication of items has not grown much. The worst cases are when the PST file gets corrupt due to Outlook slowdown or performance degradation with duplication. Then trust a third-party software solution for PST repair as mentioned in the last point to get the instant results. Our software Outlook PST Repair restores complete PST data back after the repair in the least time to the required destinations. And it also promises complete accuracy and security of data while performing the repair.
Final Words
Tool For Removing Duplicate Emails Outlook Account
The readers got information here about the problem of duplicate emails in the Outlook application, its effects to users and what methods they can adopt themselves to get the duplicate items deleted from the Outlook application. A professional software Outlook PST Repair is also recommended in the worst scenario when due to duplicate items, the PST file gets corrupt.